Role "Assistant" in a data room

Role "Assistant" in a data room

Role "Assistant" in a data room

The "Assistant" role can be found in the member administration of a data room. It can only be assigned to a full license user. The assistant should act as an stand-in for an Administrator with the "Room Assistant" role. Unlike an Administrator, the Assistant cannot create any data room.

You can assign one or more users the "Assistant" role by clicking the appropriate field in the "Role" column.

A member of a data room with the "Room Assistant" role can:

  • Add other users to a data room
  • See folders only, not files

This article did not answer your question?

We are happy to help you! Just send us a message with your questions and we will get back to you as soon as possible. 



   Create ticket




Disclaimer
The content of this online help is intended solely for information and documentation purposes for our product idgard® and can be changed at any time without prior notice. We assume no responsibility or liability for errors or inaccuracies. Due to technical developments, uniscon GmbH reserves the right to change the functional scope of the product at any time.



(C) uniscon GmbH

    • Recent Articles

    • Duplicating a folder structure with Extended Rights Management (ERM)

      Duplicating a folder structure with Extended Rights Management (ERM) In data rooms, you can now use an existing folder structure with group permissions as a template. Files are not transferred to the duplicated structure. Open the "3-dot" menu in the ...
    • Batch job

      Batch job If you have started an extensive work process, it will be executed in batches. In the sidebar to the left you will find the tab batch process. If you open it, you can see the sequence of the processed job. The batch job is used for copy ...
    • Copy data

      Copy data You can copy multiple folders, files, or messages to another location within the Box or to another Box. To copy to another Box, you must be a Box member. You  need read permission to copy. Use the check box to select the items you want to ...
    • Role "Assistant" in a data room

      Role "Assistant" in a data room The "Assistant" role can be found in the member administration of a data room. It can only be assigned to a full license user. The assistant should act as an stand-in for an Administrator with the "Room Assistant" ...
    • Create e-mail template for notifications

      Create e-mail template for notifications This feature is available only in the Enterprise package. If you have the administrator permissions in the idgard® account, you can write an individual text for the notification of new/unread documents for ...
    • Related Articles

    • Room Assistant

      Room Assistant If you have created a full license user and their status is already "active", open their profile by clicking on their name and assign this role to them by marking the corresponding checkbox.  ​A Room Assistant can create a data room ...
    • Use the Room Assistant to create a data room

      Use the Room Assistant to create a data room If a full license user has been appointed as room assistant, they can create a data room without being the creator themselves. Data rooms can be added for the Growth and Enterprise packages. Open the ...
    • Data room index

      Data room index Data rooms can be added for the Growth and Enterprise packages. If you would like to have the names of the folders and files of your data room listed at the end of your project, use the Data Room Index function. Only the creator, the ...
    • Secure deletion of a data room

      Secure deletion of a data room Data rooms can be added for the Growth and Enterprise packages. If a data room is deleted, so will be its content. To prevent unintentional deletion, the data room can be provided with a write protection. This way, its ...
    • Data Room Journal

      Data Room Journal Data rooms can be added for the Growth and Enterprise packages. Each data room automatically has its own journal. Every action in the data room is recorded in the journal in an unchangeable and therefore audit-proof manner. ...
    • Popular Articles

    • Create e-mail template for registrations

      Create e-mail template for registrations This feature is only available in the Enterprise package. If you have the Admin's permissions in the idgard® account, you can write an individual text for the user registration. This text will be used if you ...
    • Welcome to the idgard® online help

      Welcome to the idgard® online help This online help is the main source of information for learning and working with idgard®. Click on one of the following links to obtain further information about idgard®. To use the online help: Search article Enter ...
    • Isn't encryption on the device the best bet for a safe cloud?

      Isn't encryption on the device the best bet for a safe cloud? The term „cloud computing“ encompasses two aspects: Data storage in a cloud for one’s self, excluding multiple or third-party access. Data processing or storage of information in a cloud, ...
    • Legal issues related to idgard®

      Legal issues related to idgard®   The relevant aspects concern the telecommunications and data protection laws, as well as contractual issues regarding cloud services. The service idgard® and its sealed cloud technology are compliant with these norms ...
    • What specific risks are eliminated by idgard® in business communication?

      What specific risks are eliminated by idgard® in business communication? Business communication without leaks and liability risks. Communication and collaboration across company boundaries is usually done using ordinary email. Neither confidentiality ...